About the Company
MinterEllison is a leading international law firm with a rich history spanning over 190 years. We are renowned for our innovative legal solutions, client-centric approach, and commitment to fostering a diverse and inclusive work environment. Embracing the future of work, we are expanding our fully remote team, providing unparalleled flexibility while maintaining our high standards of excellence. Join a firm that values your expertise and supports your professional growth from anywhere.
Job Description
We are seeking an experienced and highly organized WFH Legal Secretary to join our fully remote team. This is a unique opportunity to contribute to a dynamic legal practice without the need for daily commuting. The ideal candidate will provide comprehensive administrative and secretarial support to our legal professionals, ensuring the efficient operation of their practices. You will manage correspondence, prepare legal documents, and maintain electronic filing systems, all while working from the comfort of your home office. This role requires exceptional attention to detail, strong communication skills, and the ability to thrive in a remote work setting.
Key Responsibilities
- Prepare, proofread, and format legal documents, correspondence, and presentations with precision and accuracy.
- Manage and organize electronic filing systems, ensuring all documents are readily accessible and compliant.
- Coordinate diaries, schedule appointments, and arrange virtual meetings for legal professionals.
- Handle incoming calls and emails, redirecting inquiries as appropriate and maintaining professional client communication.
- Assist with billing processes, time entry, and expense reports.
- Conduct basic legal research and gather relevant information as directed.
- Maintain strict confidentiality regarding all firm and client matters.
- Support multiple legal professionals concurrently, managing diverse workloads and priorities.
- Utilize legal practice management software and Microsoft Office Suite effectively.
- Facilitate seamless communication between legal teams, clients, and external parties.
Required Skills
- Minimum of 2 years of experience as a Legal Secretary or in a similar administrative role within a law firm.
- Demonstrated proficiency with legal practice management software (e.g., Leap, Actionstep, Clio).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Impeccable attention to detail and accuracy.
- Ability to work independently and collaboratively in a fully remote environment.
- Understanding of legal terminology and court procedures.
- High level of professionalism and discretion.
Preferred Qualifications
- Experience supporting multiple practice areas (e.g., Corporate, Property, Litigation).
- Certificate IV in Legal Services or a related qualification.
- Familiarity with e-discovery platforms.
- Experience with cloud-based document management systems.
- Proven track record of managing complex administrative tasks remotely.
Perks & Benefits
- Fully remote work model, offering ultimate flexibility and work-life balance.
- Competitive salary package with annual reviews.
- Access to ongoing professional development and training programs.
- Comprehensive wellness programs and mental health support.
- Technology stipend for home office setup and internet.
- Opportunity to work with a leading national law firm.
- Supportive and collaborative virtual team environment.
- Paid annual leave and sick leave.
- Employee assistance program (EAP).
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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