Virtual Team Assistant – Work with Creative People

About the Company

Dentsu Creative is a global powerhouse redefining modern creativity. We believe in the power of ‘unstereotype’ thinking and creating work that makes a positive impact on people, society, and business. As part of Dentsu International, we bring together a diverse range of talent and expertise to deliver integrated solutions across advertising, content, experience, and innovation. We are committed to fostering an inclusive culture where creativity thrives, and every voice is heard. Join us and be part of a team that’s building brands for the future.

Job Description

We are seeking a highly organized, proactive, and detail-oriented Virtual Team Assistant to join our dynamic creative team. This is a 100% remote position, offering you the flexibility to work from anywhere within Australia. You will play a crucial role in ensuring the smooth operation and efficiency of our creative projects, supporting multiple team members, and helping us maintain our fast-paced workflow. If you thrive in a virtual environment, possess excellent communication skills, and have a passion for supporting creative endeavors, we want to hear from you!

Key Responsibilities

• Provide comprehensive administrative and organizational support to multiple creative team members and project leads.
• Manage complex calendars, schedule meetings, and coordinate virtual events across different time zones.
• Assist with project management tasks, including tracking deadlines, preparing reports, and facilitating communication between team members.
• Organize and maintain digital files, documents, and creative assets to ensure easy accessibility.
• Prepare presentations, reports, and other documents using various software tools.
• Conduct research as needed to support creative briefs, market analysis, or project development.
• Handle communication, including drafting emails, managing correspondence, and responding to inquiries promptly.
• Support with expense reporting, invoicing, and basic financial tracking.
• Proactively identify areas for process improvement and implement efficient solutions.

Required Skills

• Proven experience (2+ years) as a Virtual Assistant, Team Assistant, or similar administrative role, preferably within a creative, marketing, or agency environment.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar).
• Strong written and verbal communication skills, with an acute attention to detail.
• Ability to work independently and proactively, taking initiative without constant supervision.
• Comfortable with virtual collaboration tools (e.g., Slack, Microsoft Teams, Zoom, Asana, Trello).
• High level of discretion and confidentiality.

Preferred Qualifications

• Experience with creative project management software (e.g., Asana, Jira, Monday.com).
• Familiarity with marketing and advertising industry terminology and workflows.
• A degree or diploma in Business Administration, Marketing, Communications, or a related field.
• Demonstrated ability to adapt to new technologies and processes quickly.

Perks & Benefits

• Competitive annual salary and performance-based incentives.
• 100% remote work flexibility, allowing you to work from anywhere.
• Generous paid time off, including annual leave and sick leave.
• Access to a wide range of professional development and training opportunities.
• A supportive and collaborative virtual team culture.
• Contribution to your home office setup.
• Employee assistance program and wellness initiatives.
• Opportunity to work with leading brands and a diverse, talented creative community.

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