About the Company
The Department of Infrastructure, Transport, Regional Development and Communications is a key Australian Government agency responsible for shaping Australia’s infrastructure, transport systems, regional development, communications, and arts and culture sectors. We deliver vital policy advice, programs, and projects that connect communities, drive economic growth, and improve the quality of life for all Australians. Our work on government infrastructure is crucial for the nation’s future, and we are committed to stability, innovation, and excellence.
Job Description
We are seeking a dedicated and detail-oriented Project Support Officer to join our dynamic team focused on critical government infrastructure projects. This stable full-time position in Belconnen, ACT, offers a unique opportunity to contribute to projects that have a significant impact on Australian communities and the economy. The successful candidate will provide essential administrative and project coordination support, ensuring the smooth operation and timely delivery of complex initiatives within a structured government environment. You will be instrumental in maintaining project documentation, coordinating meetings, tracking progress, and facilitating communication among various stakeholders. This role is ideal for an organised individual with a strong work ethic and a commitment to public service.
Key Responsibilities
- Provide comprehensive administrative support to project managers and project teams.
- Coordinate project meetings, including scheduling, preparing agendas, distributing minutes, and tracking action items.
- Assist in the preparation and management of project documentation, reports, presentations, and correspondence.
- Maintain and update project schedules, risk registers, and issue logs.
- Facilitate communication and information flow between project stakeholders, internal departments, and external partners.
- Monitor project budgets, track expenses, and assist with financial reporting where required.
- Assist with procurement processes, including raising purchase orders and tracking invoices.
- Support the onboarding of new project team members and manage access to project tools and systems.
- Contribute to the continuous improvement of project management processes and tools.
- Ensure compliance with departmental policies, procedures, and government regulations.
Required Skills
- Proven experience in an administrative or project support role, preferably within a government or large corporate environment.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
- Ability to work collaboratively in a team environment and build positive working relationships.
- Demonstrated attention to detail and accuracy.
- Understanding of basic project management principles and methodologies.
Preferred Qualifications
- A Diploma or Certificate IV in Project Management, Business Administration, or a related field.
- Experience with project management software (e.g., Jira, Asana, MS Project).
- Knowledge of government procurement processes and financial management systems.
- Experience working with diverse stakeholder groups.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Flexible working arrangements to promote work-life balance.
- Generous leave entitlements, including personal and annual leave.
- Opportunities for professional development and career progression within the public sector.
- Access to employee assistance programs and health and wellbeing initiatives.
- Supportive and collaborative team environment.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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