Academic Registrar – Private College

About the Company

Kaplan Business School is a leading global provider of higher education, known for its commitment to student success and career-focused programs. With campuses across Australia and a strong international reputation, we empower students to achieve their professional goals through innovative learning experiences and a supportive academic environment. Our Glenelg campus is a vibrant hub dedicated to fostering excellence and providing world-class education.

Job Description

We are seeking a highly organised and experienced Academic Registrar to join our dynamic team at the Glenelg campus. The Academic Registrar is a pivotal leadership role responsible for the efficient and effective management of all student academic administration processes, ensuring compliance with regulatory requirements and institutional policies. This role requires a meticulous individual with excellent communication skills, a strong understanding of higher education systems, and a commitment to student support and success.

Key Responsibilities

• Oversee and manage all aspects of student academic administration, including enrolments, record keeping, academic progression, graduations, and student data management.
• Ensure compliance with all relevant government regulations (e.g., TEQSA, ASQA, ESOS) and internal academic policies and procedures.
• Lead, mentor, and manage the academic administration team, fostering a culture of excellence and continuous improvement.
• Manage the student information system (SIS) to ensure data integrity, accuracy, and accessibility for reporting and operational needs.
• Coordinate the academic calendar, course scheduling, examination timetabling, and room bookings.
• Act as the primary point of contact for academic policy interpretation and provide advice to staff and students.
• Develop and implement robust quality assurance processes for all registrar functions.
• Prepare comprehensive reports on student data, compliance, and operational performance for internal and external stakeholders.
• Contribute to the strategic planning and development of academic services within the college.

Required Skills

• Proven experience in an Academic Registrar or senior academic administration role within a higher education institution.
• In-depth knowledge of Australian higher education regulatory frameworks (TEQSA, ASQA, ESOS).
• Proficiency in student information systems (SIS) and database management.
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Strong leadership and team management capabilities.
• Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
• Demonstrated ability to implement and maintain academic policies and procedures.
• A commitment to student-centred service and academic integrity.

Preferred Qualifications

• A Master’s degree in Education, Business Administration, or a related field.
• Experience with specific SIS platforms such as Tribal SITS, CRMs like Salesforce, or similar.
• Familiarity with quality assurance frameworks in higher education.
• Project management experience in an academic setting.

Perks & Benefits

• Competitive salary package commensurate with experience.
• Generous superannuation contributions.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.
• Access to a comprehensive employee assistance program.
• Modern campus facilities in a vibrant location.

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