About the Company
The Shire of Esperance is a local government authority dedicated to serving its vibrant community on the beautiful south coast of Western Australia. We are committed to fostering community well-being, preserving our natural environment, and ensuring efficient and effective governance. Our team prides itself on professionalism, integrity, and a strong commitment to public service.
Job Description
We are seeking a diligent and highly accurate Records Management Assistant to join our dedicated team. This vital role involves maintaining, organising, and retrieving critical information and records for various departments within the Shire. The successful candidate will play a key role in ensuring the integrity and accessibility of our official documentation, adhering strictly to established policies and procedures. This position requires exceptional attention to detail, a strong understanding of confidentiality, and proficiency in digital and physical record-keeping systems.
Key Responsibilities
- Process, classify, and file physical and digital records in accordance with the Shire's records management policy and legislative requirements.
- Perform data entry with meticulous accuracy to update and maintain record management databases.
- Retrieve and deliver records promptly upon request, ensuring proper authorisation and tracking.
- Assist with the digitisation of historical and current physical records.
- Conduct regular audits to ensure the accuracy and completeness of record-keeping systems.
- Manage archive boxes, including inventory, storage, and retrieval.
- Provide administrative support to various departments as required.
- Ensure strict adherence to confidentiality protocols and data protection policies.
Required Skills
- Proven experience in an administrative or data entry role, preferably with a focus on records management.
- Exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational and time management skills.
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- Understanding of confidentiality principles and data privacy.
Preferred Qualifications
- Certificate or Diploma in Records Management, Information Management, or a related field.
- Experience with electronic document and records management systems (EDRMS).
- Knowledge of local government operations and legislative requirements for record keeping in Western Australia.
Perks & Benefits
- Supportive team environment and a positive workplace culture.
- Opportunities for professional development and training.
- Generous leave entitlements and superannuation contributions.
- Employee assistance program.
- Work-life balance in a beautiful coastal community.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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