Council Admin Assistant – Local Government, Close to Home

About the Company

Tamworth Regional Council is dedicated to serving the vibrant community of the Tamworth region in New South Wales. We are committed to fostering a thriving, sustainable, and inclusive community through effective local governance, high-quality public services, and strategic development. Our team plays a vital role in delivering essential services, supporting local businesses, and enhancing the quality of life for all residents. We pride ourselves on our collaborative environment, community focus, and commitment to employee growth and development.

Job Description

We are seeking a proactive and organised Council Admin Assistant to join our dedicated team at Tamworth Regional Council. This entry-level to mid-level role is perfect for someone looking to build a career in local government administration, offering a unique opportunity to contribute directly to the community where you live. You will provide essential administrative support across various departments, ensuring the smooth and efficient operation of council services. This is a fantastic opportunity to work close to home, make a real impact, and grow professionally within a supportive environment.

Key Responsibilities

• Provide comprehensive administrative support to various council departments, including scheduling, correspondence, and record keeping.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, directing enquiries to the appropriate personnel.
• Prepare, format, and distribute reports, presentations, and other documents with accuracy and attention to detail.
• Organise and coordinate meetings, including booking venues, preparing agendas, taking minutes, and distributing materials.
• Maintain and update databases, filing systems, and digital records in compliance with council policies and procedures.
• Assist with the processing of invoices, purchase orders, and other financial administration tasks as required.
• Order and maintain office supplies, ensuring adequate stock levels.
• Liaise effectively with internal staff, external stakeholders, and the public, providing professional and courteous service.
• Undertake special projects and other administrative duties as assigned to support council operations.

Required Skills

• Proven administrative or office support experience (minimum 1 year preferred).
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of accuracy and attention to detail.
• Ability to work effectively both independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Commitment to maintaining confidentiality and adhering to privacy regulations.

Preferred Qualifications

• Certificate III or IV in Business Administration or a related field.
• Previous experience working within a local government or public sector environment.
• Familiarity with local government administrative processes and systems.
• Experience with records management software.

Perks & Benefits

• Competitive salary and superannuation contributions.
• Access to a comprehensive employee assistance program.
• Opportunities for professional development and career progression within local government.
• Supportive and collaborative team environment.
• Work-life balance initiatives.
• Generous leave entitlements.
• The chance to make a tangible difference in your local community.

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