Correctional Admin Officer – Justice Department

About the Company

The Department of Justice and Community Safety Victoria is dedicated to delivering a safe, just, and strong Victoria. We work to build a justice and community safety system that protects the rights of all Victorians, maintains public order, and supports rehabilitation. Our diverse teams are committed to fostering a culture of integrity, accountability, and respect, ensuring effective service delivery across our correctional facilities, courts, and community services.

Job Description

We are seeking a highly organised and detail-oriented Correctional Admin Officer to join our team in Bendigo. This vital role provides essential administrative support within a correctional services environment, contributing to the efficient operation of our facilities and the safety of our community. The successful candidate will be responsible for a wide range of administrative tasks, ensuring accurate record-keeping, effective communication, and adherence to strict departmental policies and procedures. This is an on-site position requiring a commitment to upholding the highest standards of professional conduct and confidentiality.

Key Responsibilities

• Manage and maintain accurate departmental records, databases, and filing systems.
• Prepare, process, and distribute various administrative documents, reports, and correspondence.
• Coordinate meetings, appointments, and travel arrangements for staff and management.
• Handle incoming and outgoing communications, including phone calls, emails, and postal mail.
• Provide comprehensive administrative support to correctional staff and management.
• Ensure strict compliance with all departmental policies, procedures, and relevant legislation.
• Assist with the procurement of office supplies, equipment, and services.
• Maintain absolute confidentiality of sensitive information and records.
• Support audit preparations and contribute to continuous improvement initiatives.
• Liaise with internal and external stakeholders as required.

Required Skills

• Minimum of 2 years of proven administrative experience, ideally within a government, legal, or justice sector.
• Exceptional organisational and time management skills with the ability to prioritise tasks effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills, with a focus on clarity and professionalism.
• Demonstrated ability to work both independently and collaboratively within a team environment.
• High level of attention to detail and accuracy in all administrative tasks.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Capacity to pass a comprehensive criminal history and background check.

Preferred Qualifications

• Certificate III or IV in Business Administration or a related discipline.
• Experience with government-specific record-keeping systems or database management.
• A foundational understanding of correctional services operations and procedures.

Perks & Benefits

• Generous superannuation contributions in line with government standards.
• Access to ongoing professional development, training, and career advancement opportunities.
• Comprehensive employee assistance program (EAP) for personal and professional support.
• Opportunities to contribute directly to public safety and community well-being in Victoria.
• Supportive and collaborative team environment.

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