Legal Assistant (Conveyancing) – Busy Practice

About the Company

Maddens Lawyers is a leading law firm based in Warrnambool, Victoria, renowned for our comprehensive legal services and unwavering commitment to client success. With a rich history and a strong presence in the region, we pride ourselves on delivering expert advice across a range of practice areas, including property law and conveyancing. We foster a dynamic, supportive, and collaborative environment where our team members are encouraged to grow professionally and contribute to meaningful outcomes for our clients.

Job Description

We are seeking an enthusiastic, highly organised, and experienced Legal Assistant to join our busy Conveyancing team in Warrnambool. This full-time, on-site role is critical to the efficient operation of our property law practice. The successful candidate will provide essential support to our solicitors, managing all aspects of conveyancing transactions from initial client contact through to settlement. If you possess a strong understanding of Victorian conveyancing procedures, excellent attention to detail, and thrive in a fast-paced environment, we encourage you to apply.

Key Responsibilities

• Drafting and reviewing conveyancing documents, including contracts of sale, vendor statements, and transfer of land forms.
• Coordinating with clients, financial institutions, real estate agents, and other stakeholders to ensure smooth transaction progression.
• Managing critical deadlines and ensuring strict compliance with relevant Victorian conveyancing legislation and regulations.
• Preparing settlement adjustments and attending settlements (physical or electronic) via platforms such as PEXA.
• Maintaining and updating client files and case management systems with the highest level of accuracy and confidentiality.
• Responding promptly and professionally to client enquiries, providing clear, timely updates on file progress.
• Assisting with general office administration and providing comprehensive support to the property law team as required.

Required Skills

• Proven experience (minimum 2 years) as a Legal Assistant with a dedicated focus on conveyancing.
• Strong understanding of Victorian conveyancing procedures, land titles, and associated legal frameworks.
• Proficiency in legal practice management software (e.g., LEAP, Actionstep) and advanced skills in Microsoft Office Suite.
• Exceptional attention to detail, accuracy, and superior organisational and time management skills.
• Excellent verbal and written communication abilities, with a professional, client-focused approach.
• Ability to manage a high-volume workload efficiently, independently, and effectively in a fast-paced environment.

Preferred Qualifications

• Certificate IV in Legal Services (Conveyancing) or a related legal qualification.
• Demonstrated experience with the PEXA electronic conveyancing platform.
• A proactive attitude towards problem-solving and a strong desire for continuous learning and professional development.

Perks & Benefits

• A competitive salary package commensurate with your experience and expertise.
• Opportunity to work within a highly respected, established, and busy legal team.
• Access to professional development and ongoing training opportunities.
• A supportive, collaborative, and friendly work environment.
• Conveniently located office in the heart of the Warrnambool CBD.
• The chance to contribute to a vibrant local community firm.

Apply Now