Executive Assistant (APS Level) – Support Senior Leadership

About the Company

Edith Cowan University (ECU) is a multi-campus institution that values diversity, innovation, and community engagement. As one of Australia’s fastest-growing universities, ECU is committed to providing an excellent student experience and impactful research. Our Joondalup campus is a vibrant hub of activity, fostering an environment where staff can thrive and contribute to meaningful educational outcomes. We pride ourselves on our inclusive culture and our dedication to supporting the professional development of our employees.

Job Description

We are seeking a highly motivated and experienced Executive Assistant to provide comprehensive administrative and executive support to senior leadership within our Joondalup campus. This APS Level role demands exceptional organisational skills, discretion, and the ability to manage complex schedules and communications effectively. You will be instrumental in ensuring the smooth operation of the senior leadership office, playing a critical role in supporting strategic initiatives and day-to-day administrative excellence.

Key Responsibilities

• Manage complex calendars, scheduling appointments, meetings, and travel arrangements for senior leaders.
• Prepare, proofread, and format a wide range of documents including reports, presentations, correspondence, and agendas.
• Coordinate and prepare materials for meetings, ensuring all participants have necessary information in advance.
• Act as a primary point of contact, liaising with internal and external stakeholders with professionalism and discretion.
• Handle confidential information with the utmost integrity and professionalism.
• Manage incoming communications (emails, calls) and action items, prioritising and redirecting as appropriate.
• Support project coordination and follow-up on delegated tasks to ensure timely completion.
• Process expenses, invoices, and other administrative tasks efficiently.
• Proactively identify and address administrative needs to enhance efficiency within the senior leadership office.

Required Skills

• Proven experience as an Executive Assistant supporting senior management or C-level executives.
• Exceptional organisational and time management skills with meticulous attention to detail.
• Superior written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to exercise sound judgment, discretion, and maintain confidentiality.
• Strong interpersonal skills with the ability to build rapport with diverse stakeholders.
• Proactive and self-motivated with the ability to work independently and as part of a team.

Preferred Qualifications

• A relevant diploma or certification in Business Administration or a related field.
• Experience working within a university, government, or large complex organisation.
• Familiarity with higher education administrative processes and systems.
• Basic project management skills.

Perks & Benefits

• Competitive salary and superannuation contributions.
• Generous leave entitlements.
• Opportunities for professional development and career progression.
• Access to campus facilities including gym and library.
• Flexible working arrangements (subject to operational requirements).
• Employee assistance program.
• A supportive and collaborative work environment.

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