About the Company
The Oregon Department of Forestry (ODF) is dedicated to protecting Oregon’s forests, lands, and communities from wildfire, and promoting sustainable forest management. We are committed to fostering healthy, productive forests and providing essential services to rural areas. Joining ODF means contributing to a vital mission that impacts the entire state, working alongside a team of dedicated professionals.
Job Description
We are seeking a highly organized and detail-oriented RFS Admin Assistant to provide critical administrative support to our Rural Fire Service (RFS) operations. This role is essential for ensuring the smooth and efficient functioning of our fire prevention, suppression, and recovery efforts in rural communities across Oregon. The successful candidate will be a proactive problem-solver, capable of managing multiple tasks simultaneously, and possess excellent communication skills to interact with internal staff, external agencies, and the public.
Key Responsibilities
- Manage and organize office files, documents, and records, both physical and digital.
- Prepare, proofread, and distribute official correspondence, reports, and presentations.
- Coordinate meetings, schedule appointments, and manage calendars for RFS personnel.
- Process invoices, expense reports, and procurement requests in accordance with ODF policies.
- Maintain inventory of office supplies and equipment, ordering as necessary.
- Assist with data entry and management for fire incident reporting and resource tracking.
- Serve as a primary point of contact for inquiries related to rural fire service support.
- Support the onboarding of new RFS staff and volunteers.
- Assist in the preparation and distribution of public information materials regarding fire safety and prevention.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proven attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Familiarity with standard office procedures and equipment.
- Ability to handle confidential information with discretion.
Preferred Qualifications
- Associate's degree in Business Administration, Public Administration, or a related field.
- Experience working in a government agency or emergency services environment.
- Knowledge of rural fire service operations or wildfire management terminology.
- Experience with database management systems and record keeping.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Public Employees Retirement System (PERS) contributions.
- Generous paid time off, including holidays, vacation, and sick leave.
- Opportunities for professional development and training.
- Life insurance and long-term disability options.
- Employee assistance program (EAP).
- A meaningful role contributing to public safety and natural resource protection.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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