About the Company
The New Jersey Department of Environmental Protection (NJDEP) is a governmental agency dedicated to protecting and enhancing the environment of New Jersey. Our mission involves regulating natural resources, ensuring public health, and overseeing various environmental programs including those related to mining, land use, water resources, and air quality. We are committed to fostering a sustainable future for the state through diligent regulation, conservation efforts, and public engagement.
Job Description
We are seeking a diligent and detail-oriented Mining Registrar Assistant to support the State Department of Mines. This vital role involves assisting with the administrative and record-keeping functions related to mining permits, licenses, and compliance documentation. The successful candidate will play a crucial part in maintaining accurate records, processing applications, and ensuring smooth operations within the department. This is an excellent opportunity for an organized individual to contribute to environmental stewardship and public service within New Jersey.
Key Responsibilities
- Process and review mining permit applications and related documentation for completeness and accuracy.
- Maintain and update comprehensive digital and physical records of mining operations, permits, and inspection reports.
- Assist in preparing reports, presentations, and correspondence for internal and external stakeholders.
- Respond to public inquiries regarding mining regulations, permit status, and general departmental procedures.
- Coordinate meetings, schedule appointments, and manage departmental calendars.
- Support senior staff with research, data entry, and other administrative tasks as required.
- Ensure compliance with all state and federal record-keeping standards and departmental policies.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills with a strong attention to detail.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- Demonstrated ability to work independently and as part of a team.
- Basic understanding of administrative procedures and record-keeping best practices.
Preferred Qualifications
- Associate’s degree in Public Administration, Environmental Science, or a related field.
- Experience with database management systems or specialized regulatory software.
- Familiarity with environmental regulations or public sector administrative processes.
- Previous experience in a role requiring significant document processing or record management.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off, including vacation, sick leave, and holidays.
- Participation in the Public Employees' Retirement System (PERS).
- Opportunities for professional development and training.
- Life insurance and long-term disability coverage.
- Flexible spending accounts for healthcare and dependent care.
- Contribution to a meaningful public service mission.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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