About the Company
The Victorian Government Solicitor’s Office (VGSO) is the primary legal service provider to the State of Victoria, Australia. We provide legal advice and representation to the Victorian Government, including all government departments, agencies, and statutory bodies. Our work is critical to the effective functioning of government, ensuring legal compliance, managing risks, and contributing to public good outcomes. We are committed to fostering a supportive and professional work environment, valuing integrity, excellence, and collaborative teamwork.
Job Description
We are seeking a highly organised and detail-oriented Legal Secretary to join our Crown Solicitor’s Office team in Sunshine. This pivotal role provides comprehensive administrative and secretarial support to senior legal professionals, ensuring the smooth and efficient operation of our legal services. The successful candidate will play a key role in managing legal documentation, correspondence, and diaries, contributing directly to the delivery of high-quality legal advice and representation to the Victorian Government.
Key Responsibilities
- Provide advanced administrative and secretarial support to Solicitors and Barristers within the Crown Solicitor’s Office.
- Prepare and format legal documents, correspondence, briefs, and reports with precision and accuracy.
- Manage electronic and physical file systems, ensuring all documents are correctly filed and easily retrievable.
- Coordinate and schedule meetings, appointments, and court hearings, managing complex diaries effectively.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail.
- Process invoices, expenses, and other financial documentation in accordance with government procedures.
- Assist with legal research tasks, document discovery, and preparation of court bundles.
- Maintain strict confidentiality and adhere to all legal and government protocols.
- Liaise professionally with internal stakeholders, government departments, and external legal counsel.
Required Skills
- Minimum 2 years of experience as a Legal Secretary or in a similar administrative legal role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) at an advanced level.
- Excellent typing speed and accuracy, with strong attention to detail.
- Demonstrated ability to manage multiple tasks, prioritise workload, and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with a professional and articulate approach.
- Understanding of legal terminology and legal office procedures.
- Ability to work independently and as part of a collaborative team.
Preferred Qualifications
- Relevant tertiary qualification (e.g., Certificate IV in Legal Services, Diploma of Legal Practice).
- Previous experience working within a government legal department or a large corporate legal environment.
- Familiarity with legal case management software (e.g., LEAP, Clio) or government-specific systems.
- Knowledge of Victorian legal system and government processes.
Perks & Benefits
- Competitive salary package and superannuation contributions.
- Access to generous leave entitlements, including personal, annual, and long service leave.
- Opportunities for professional development and career progression within the Victorian Public Service.
- Supportive and inclusive work culture focused on work-life balance.
- Access to employee assistance programs and wellness initiatives.
- Convenient location with access to public transport.
How to Apply
If you are interested in this position, please click the "Apply Now" button below. To ensure your application is properly considered, please prepare the following:
- An up-to-date Resume or CV
- A brief cover letter summarizing your experience and motivation
Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.
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